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Recipe Management System

Step-by-step guide

What is a Recipe Management System?

A Recipe Management System in your POS (Point of Sale) software helps you manage the ingredients (raw materials) and finished products you sell. It ensures you keep track of your stock levels for both the ingredients and the finished products, making inventory management easy and efficient.

 

Let's walk through an example of how this system works using a burger recipe.

 

Burger Recipe Example

Ingredients for One Burger:

 

1 burger bun

1 patty

1 leaf of lettuce

20g cheese

2 slices of tomato

15ml mayonnaise

 

 

To utilize the Recipe Management System, you need to follow two main steps:

 

  1. Create Ingredient Products: Set up each individual item or ingredient that makes up your finished product.
  2. Create Composite Products: Combine these ingredients to form the finished product that you sell.

 

Step 1: Create Ingredient Products

 

  • Login to POS Back Office Webportal
  • Select “Products” from the main menu
  • Go to the “Product list”
  • Click the “Add Product” button
  • Enter the ingredient names (e.g., burger bun, patty, mayonnaise, etc.)
  • Select the correct measurement for each ingredient (e.g., mayonnaise in ml, cheese in grams)
  • Tick “Ingredient Product” under Additional options
  • Enter the available stock of the ingredient (e.g., if you have 2kg of cheese, enter as 2000g)
  • Click the “Save” button

 

Step 2: Create Composite Products

 

  • Login to POS Back Office Webportal
  • Select “Products” from the main menu
  • Go to the “Product list”
  • Click the “Add Product” button
  • Enter the composite product name (e.g., Burger)
  • Tick “Composite Product” under Additional options
  • Tick “Use Production” if you want to maintain stock levels of finished goods
  • Add component products one by one (e.g., add burger bun and set quantity to 1, add cheese and set quantity to 20g, etc.)
  • Click the “Save” button

 

Now, you have set up your ingredient products and composite product. You can manage the stock of the finished product with the production module.

 

Enabling Production Features for Existing Composite Products

To enable production features for an already created composite product:

 

  • Login to POS Back Office Webportal
  • Select “Products” from the main menu
  • Go to the “Product list”
  • Search and select the correct composite product
  • Click the product name to edit
  • Tick “Use Production” under the composite product section
  • Click the “Update” button

 

 

 

 

Using the Production Feature to Add Finished Goods Stock

The "Production" feature helps you add finished products to your inventory, ensuring efficient management of both raw materials and finished goods.

 

  • Login to Back Office Webportal
  • Select “Inventory” from the main menu
  • Go to “Productions”
  • Click the “Add Production” button
  • Select the product from the dropdown (e.g., Burger)
  • Enter the stock/quantity (e.g., if you made 20 burgers, enter 20)
  • Click the “Save” button

 

By following these steps, you can easily manage your raw materials and keep track of your finished products, ensuring a smooth and efficient inventory management process.

Line Discount / Item Discount Feature

Step-by-step

 SalesPlay POS offers two types of discounts for flexibility in sales operations:

  • Total Discount – Applies to the entire bill.
  • Line/Item Discount – Applies to individual products or items in the cart.

 

With the latest update (version 114.5), the Line/Item Discount function has been enhanced to offer more accurate and meaningful discounting, especially when you give a “Value-based” discount for multiple quantities of the same product.

 

What’s New in Version 114.5

Line/Item Discounts can be given in two ways: as a value or a percentage.
The latest update (version 114.5) improves how value discounts work.

Before the Update:

When you added a value discount to a product line, it was applied just once, no matter how many units of that product were in the cart.

After the Update:

Now, the value discount is applied per unit and then multiplied by the quantity.
This means the total discount will be more accurate when you're selling multiple units of the same product.

Example:
If you give a value discount of 2 and the customer buys 3 units, the total discount will now be 6 instead of 2.

⚠️ Note: This change only affects value discounts. Percentage discounts already work correctly and are not affected by this update.

 

 

Important Notes

  • Line/Item Discounts are only available for products with the measurement type “Sold by Each.”
    If the product uses any other measurement type (like weight or volume), the value discount option will not appear.

How to work with productions 

How to use the Disassembly Feature

What is a Line/Item Discount?

The Line/Item Discount allows businesses to apply a discount directly to specific items in a sale. This discount can be:

  • A fixed amount (e.g., 2 off)
  • A percentage (e.g., 10% off)

It can be used to:

  • Promote individual products
  • Offer discounts on select categories
  • Customize offers for loyal or bulk-buying customers


( The latest update (version 114.5) improves how value discounts work. Percentage discounts are not affected by this change—they already work as expected)

What Has Changed in Version 114.5?

Previously, the Line Discount was applied once for the entire item row in the cart, regardless of how many units were added.

Old Method:
Coca Cola @ 10 x 2 = 20
Line Discount = 1 (applied once)
? Grand Total = 19

With version 114.5, the Line Discount is now applied per unit and then multiplied by the quantity.

New Method:
Coca Cola @ 10 x 2 = 20
Line Discount per unit = 1
Line Discount Total = 2 (1 × 2)
? Grand Total = 18

 

? Why This Change Is Important

  • More control: You now control the discount per item/unit.
  • Transparency: Customers see clear, item-based discounts.
  • Accuracy: Ideal for bulk discounting and promotions.
Practical Example

Scenario:

You want to offer a 5 discount on 2 Coca Cola bottles, each priced at 10.

New Calculation:

  • Set line discount = 2.50
  • Quantity = 2
  • Total Line Discount = 5
  • Final Total = 20 - 5 = 15
How to Add a Line/Item Discount in the POS App

Follow these steps:

  1. Open the SalesPlay POS App.
  2. From the main menu, tap "New Sale."
  3. Add the product(s) to the cart.
  4. Tap on the "ITEM CART (View Items)" area.
  5. Tap on the product/item you want to apply a line discount to.
  6. Under the "Discount" section:
    • Enter either a fixed discount amount or a percentage.
    • Make sure this value is the per-unit discount.
  7. Tap "Add" to apply the discount.
  8. Tap "Charge" to proceed with checkout.

? Tips for Using Line Discounts

  • Always calculate per-unit discount before entering the value.
  • If applying different discounts for different items, enter them individually.
  • If you want to give a discount to the whole receipt/bill, use the Total Discount feature.
  • Line discount is only applicable for items with the measurement type 'Sold by Each'.

How to apply discounts

 

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