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Returns - Purchase Return Note (PRN)

Step-by-step

The Purchase Return Note (PRN) feature in SalesPlay POS allows you to return purchased products back to suppliers while keeping your inventory records accurate and up to date.
This is useful when items are defective, expired, over-supplied, or no longer needed.

 

What Is a Purchase Return Note (PRN)?

A Purchase Return Note (PRN) is a formal record used to return products to a supplier.

It ensures that:

Stock levels are correctly reduced.
Supplier return transactions are properly documented.
Your purchase and inventory history remain clear and traceable.

 

When to Use a PRN

Damaged or Defective Items
Expired Stock
Excess or Incorrect Quantity
Supplier Agreement for Return

 

How to Create a Purchase Return Note

 

Follow these steps to create and manage a PRN:

  • Log in to the SalesPlay POS Back Office.
  • Click Inventory from the left-side navigation menu.
  • Select Purchase Return Note (PRN).
  • Click Create Purchase Return Note to start a new return.
  • Choose the Shop/Branch where the return is being processed.
  • Select a Reason for Return from the dropdown (e.g., Damage, Expired).
  • Choose the Supplier (if applicable).
  • Enter the Return Stock Quantity for each product.
  • Click the Add (+) icon to confirm each item.
  • Finally, click Create to save and submit the Purchase Return Note.

Stock Adjustments

 

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